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The Interviews page shows every interview your team has scheduled, along with a few numbers on how interviewing is going. Open it from Hiring → Interviews in the main menu.

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Interview activity at a glance

Three boxes at the top summarize your interviews. Each one shows the change compared with the previous period, as a percentage with an up or down arrow.
  • Total Interviews: the number of interviews scheduled.
  • This Week: interviews happening this week.
  • Participation Rate: the share of scheduled interviews that actually took place.
On the right:
  • Weekly Interviews: a bar chart of how many interviews fall on each day of the week.
  • Top Interviewers: who on your team is running the most interviews.
  • Top Organizers: who is scheduling the most interviews.

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The interview list

Switch between two tabs:
  • Upcoming: interviews that haven’t happened yet.
  • Done: past interviews.
To see only the interviews organized by particular people, use the Organizers filter above the table on the right.

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Schedule an interview

You can schedule an interview from three places:
  • Schedule appointment at the top of the Interviews page.
  • The calendar icon on an applicant card in the Pipeline.
  • The calendar icon in the Action column on the Applicants page, or in the applicant profile.
When you start from an applicant, their name is filled in for you. From the Interviews page, you pick the applicant yourself.
1

Choose the applicant

Click Schedule appointment, then search for the applicant by name. This is required.
2

Set the date and time

Choose the Date, Start time, and End time.
3

Add interviewers

Click Add under Interviewers and search for people on your team. You need at least one. Interviewers are asked to submit an evaluation after the interview.
4

Choose what interviewers can see

Under Evaluation options, tick either or both:
  • Show all comments about this applicant: interviewers can read your team’s comments.
  • Show evaluation history and documents: interviewers can see earlier evaluations and attached documents.
For later-round interviews, turn on Show evaluation history and documents so interviewers can build on what earlier rounds found instead of asking the same questions again.
5

Choose the format

  • In-person: check the Location. Your office address is filled in.
  • Video call: there’s no location. The meeting link comes from the meeting tool you’ve connected (see Video call tools below).
6

Book a room (optional)

Under Book meeting room, search for and select a room. Each room shows its floor and capacity, for example Floor 1 • Capacity: 5. Rooms are set up in Rooms.
7

Write the invitation

Pick a template under Use interview template to fill in the title and description, or write them yourself. The Title is required.The title and description are what the applicant receives as their invitation, so include everything they need: the date and time, the address or link, the language of the interview, who they’ll meet, and a contact number.
8

Save

Save the appointment. It appears in the Upcoming tab, in the applicant’s profile under Interviews, and as a date on their Pipeline card.
Save a well-written invitation as an interview template so your team doesn’t have to rewrite it each time.

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Edit or cancel an interview

  1. Click the ⋯ button at the end of the interview’s row. The View & Edit Interview panel opens.
  2. Change any of the details: date, time, interviewers, format, location, room, title, or description.
  3. Click Update to save your changes, or Discard to close without saving.
To call off the interview, click Cancel appointment at the bottom of the panel.
If you change the time or cancel, let the applicant know. Make sure the updated details are in the description, or send them a message from their profile.

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Video call tools

To run video-call interviews, connect a meeting tool under Settings → General → Integrations → Meeting tools:
  • Teams Calls: Microsoft Teams, used for calendar invites and emails.
  • Google Meet: used for video calls and online meetings.
Turn on the switch next to the tool your team uses. See Integrations.